Weddings - deeply personal, beautifully considered, and entirely your own.

Westbound Events offers wedding services shaped by care, intention, and a deep respect for each couple’s vision - whether through day-of coordination, partial planning, or full-service coordination. Guided by thoughtful design and steady expertise, we tend to the details both seen and unseen, allowing the day to unfold with ease and confidence. The result is a celebration that feels deeply personal, beautifully considered, and entirely your own.

INQUIRE

A black-and-white photo of a bride and groom sharing a kiss outdoors. The bride wears a lace wedding dress and veil, and the groom wears a suit with a cowboy hat. The bride holds a bouquet of flowers, and trees and mountains are visible in the background.
Black background with white cursive text saying 'Refined in every detail.'
Serene lake with reflective water surrounded by green trees and grass, with white floating letters spelling 'HELLO' on the surface and a partly cloudy sky above.
Black background with white handwritten text saying "Thoughtfully curated."
A torn piece of paper with the handwritten words 'Mr. Pock' on it, resting on a napkin and a white plate.
A table setting with a woven charger, white napkin, a floral centerpiece, empty wine glasses, and a menu card labeled 'Steven'.
The image features the phrase 'The art of gathering.' written in elegant white cursive script on a black background.
A bride and groom outdoors, with the groom wearing a cowboy hat, standing on grassy terrain near a stone-lined path, with mountains and trees in the background, as the bride’s veil flows in the wind.

  • Communications & Client Support

    • Main Point of Contact from start to finish of event 

    • Unlimited communication via phone, email, and messaging

    • Monthly virtual planning meetings 

    • Development and management of project management boards 

    • Personalized to-do lists, planning checklists, and guidance throughout process

    • Guest communication support, including RSVP tracking and updates

    Vendor Management

    • Full vendor sourcing, research, and recommendations

    • Coordinate vendor availability, pricing, and contract review

    • Negotiate pricing and manage deposit schedules

    • Serve as primary point of contact for all vendor communications

    • Attend vendor meetings as needed 

    • Confirm vendor insurance, permits, and logistical needs

    • Backup planning for vendor cancellations or emergencies

    Budget & Financial Management

    • Develop and manage wedding budget, including deposits and payment schedules

    • Forecast and track expenses; provide cost-saving suggestions

    • Assist with vendor payments, gratuities, and post-event budget recap

    • Manage contingency funds and track all financial details

    Design & Event Logistics

    • Collaborate on overall wedding vision, theme, and decor conceptualization

    • Mood boards, color palettes, and styling recommendations

    • Coordinate layouts, event flow, lighting, AV, and furniture rentals

    • Oversee table settings, signage, escort cards, and decor installation

    • Assist with wedding website, online invitations, and menu planning

    • Transportation planning for family and guests

    • Timeline creation for full event, including rehearsal, ceremony, and reception

    Wedding Day Coordination

    • Ceremony rehearsal (up to 1 hour, day prior to wedding)
      Up to 16 hours on-site with two planners for full-day support

    • Coordinate all deliveries, setup, and installation

    • Serve as main point of contact for all vendors during event

    • Ensure seamless execution of ceremony, reception, dinner service, and entertainment

    • Guest arrival and experience management

    • Troubleshoot and manage any unexpected situations

    • Oversee takedown, load-out, and return of rentals or borrowed items

    • Ensure safe return of gifts, personal items, and decor

    Starting at $14,000

  • Communications & Client Support

    • Up to 5 vendor calls and meetings to finalize details

    • Monthly virtual planning meetings with client

    • Unlimited phone and email communication for guidance and support

    Vendor Management

    • Manage all vendor communications during final month leading up to wedding

    • Provide vendor recommendations and assist with final confirmations

    Budget Support

    • Advise on initial budget planning and allocation

    • Guidance on tracking final payments and gratuities

    Design & Event Logistics

    • Collaborate on decor conceptualization and overall design vision

    • Develop venue layout and event flow

    • Create and finalize wedding day timeline

    • Assist with layout design

    Wedding Day Coordination

    • Ceremony rehearsal (up to 1 hour, day prior)

    • Up to 10 hours on-site with two planners for full-day coordination

    • Coordinate all deliveries, setups, and installations

    • Oversee ceremony and reception setup

    • Manage distribution of final payments and gratuities

    • Coordinate transportation for family and guests

    • Execute the wedding day timeline, including ceremony, dinner service, and dancing

    • Serve as main point of contact for all vendors

    • Ensure an exceptional guest experience

    • Manage takedown and load-out of rentals and decor

    Starting at $6500

  • Leading up to wedding:

    • Vendor recommendations

    • Unlimited email correspondence

    Month Prior:

    • Final meeting with client & timeline review

    • Confirm all final details and arrival times for vendors

    Vendor Coordination 2 Weeks Prior:

    • Includes reaching out to each vendor; introducing WBE; confirming time, duties, and tasks that each vendor has agreed upon; answering questions and addressing concerns; sharing final timeline

    Wedding Week:

    • Ceremony Rehearsal (Up to 1 hour)

    Wedding Day:

    • Up to 10 hours on-site with two planners

    • Coordinate all deliveries and installations

    • Coordinate ceremony and reception set up

    • Coordinate distribution of final payments and gratuities

    • Manage and coordinate transportation for family and guests

    • Timeline execution (including dinner service, dancing, speeches, etc.)

    • Serve as main point of contact for all vendors

    • Ensure excellent guest experience

    • Coordinate takedown and load-out

    Starting at $3,000

Elegant, cursive dark green script of the word 'Travel' with decorative flourishes.

“I have worked with Abbey for multiple years through my company, ELM Events Co. She is extraordinarily talented and a very hard worker. She has all of the skills that go into planning events and project management – attention to detail, organization, strategy, creativity, time management, and more. But what really sets her apart is her approach to work. She has incredible interpersonal skills and carries herself with such professionalism while always remaining approachable. Our clients love working with her and fully trust her ability to bring each and every event to life.”

— Emma Dyksterhouse, ELM Events Co.

Write to us

To learn more about our day-of-coordination, partial, and full-service planning services, write us a note, we’d love to hear from you.